TCAMEC CALENDAR REQUEST FORM

Date of Submission

Name

Phone

This address will receive a confirmation email

Name of Organization | Ministry | Board | Auxiliary

EVENT | PROGRAM | MEETING SCHEDULING

RECURRENCE One Time Event Monthly Weekly Bi-Weekly Yearly

PREFERRED DATE

Optional Date - Choice 1

Optional Date - Choice 2

PREFERRED START TIME

PREFERRED END TIME

Optional Start Time - Choice 1

Optional End Time - Choice 1

Optional Start Time - Choice 2

EVENT | PROGRAM | MEETING INFORMATION

Name & Description of Activity

Theme | If none, please type N/A

Scripture Reference(s) | If none, please type N/A

Colors | If none, please type N/A

Is Registration Required? YES NO N/A

If YES, is there a cost for registration? What is the amount?

Do you have suggestion(s) for Guest Preacher | Speaker? YES NO N/A

List NAMES and CONACT INFO for the suggested guest preacher(s) | speaker(s)

What Is The Goal of Your Event | Program | Meeting?

Is Your Event | Program | Meeting Open to the Public? YES NO N/A

Anticipated # In Attendance

FINANCE INFORMATION

Remember, if your event has income or expenses, you must complete and submit an EVENT | PROGRAM BUDGET FORM. This form must be submitted along with your CALENDAR REQUEST FORM. Failure to do so, can delay the approval process for your event.

ADDITIONAL INFORMATION

Please provide us with any additional information regarding your activity.

BEFORE YOU CLICK ON SUBMIT

The Calendar Request Form is NOT a "SAVE THE DATE" FORM.
Ensure all required information is provided. Missing details can delay the approval process. The "Additional Information" section above can be used to provide lots of detailed information for your event.

Description

Directions for Completing the Calendar Request Form

The Calendar Request Form IS NOT a "SAVE THE DATE" FORM.

Submission Deadline:

Annual Planning:
Starting in May each year, organizations should begin planning their calendar for the upcoming conference year. Annual calendar request submissions are due by July 31st.

Late Submissions | Or During Conference Year Submissions:
For any activities, events, meetings, or programs requested after July 31st, calendar requests must be submitted at least 30 days before the scheduled date.

Budget Requirement:
If the event involves any income or expenses, a budget must be submitted along with the calendar request. Calendar requests for activities, events, or programs involving financial transactions will not be reviewed until the budget is submitted.

Steps to Successfully Schedule Your Meeting, Event, or Program:

1. Collaborate with Support Persons:
Meet with your support team to brainstorm and plan your meeting, event, or program. Choose several date and time options.

2. Avoid Financial Obligations:
Do not sign any contracts or financially obligate the church. Only Pastor Thomas is authorized to sign contracts.

3. Submit the Calendar Request Form:
Complete one form per activity, event, meeting, or program.
Include a proposed budget if there will be any financial transactions (income, expenses, or required funds).
Provide as much detail as possible in the form and budget to avoid delays in approval.

4. Thoroughly Complete the Form:
Ensure all required information is provided. Missing details can delay the approval process. The Calendar Request Form IS NOT a "SAVE THE DATE" FORM.

Please fill out the form completely and click submit.

TCAMEC CALENDAR REQUEST FORM

Description

Please Fix the Following